🆕Onboarding process

Establishing a New B.V.

Establishing a new private limited company (B.V.) through the Digital Notary is a streamlined and efficient process designed to simplify the creation and management of your business. Below, we outline the steps involved and provide a comprehensive guide to the questions and validations required during the onboarding process.

Onboarding Process

Welcome to the Digital Notary. Set up your new limited company (B.V.) by following these steps:

1. Account Creation:

   • Provide your email to get started.

2. Founder Information:

   • Indicate whether you are establishing the company as a private individual or through an existing legal entity.

   • Provide the name of the legal entity (if applicable) and its Chamber of Commerce (KVK) number.

   • Confirm your role (Director or Full Power of Attorney holder) and authorization type (Independently or Jointly authorized).

3. Personal Data Collection:

   • Fill in the personal details of the founder, including name, address, date of birth, and contact information.

   • Specify if there are other Ultimate Beneficial Owners (UBOs) and provide their details if applicable.

4. Company Details:

   • Provide the preferred statutory name for the B.V. and any other trade names.

   • Indicate the registered seat, office address, and contact information for the company.

   • Choose whether the first financial year should be shortened or extended by 12 months.

5. Mandatory Notary Questions:

   • Answer specific questions from the notary about the goals of the enterprise, intended activities, target markets, and prospective shareholders.

6. Statutes Agreement:

   • Agree to the model statutes provided by the Digital Notary.

   • Accept the direct debit authorization for the license fee.

Validation Process

The validation process ensures that all provided information is accurate and complies with legal requirements. The following questions will be asked:

1. Basic Information:

   • Name of the legal entity or private individual establishing the company.

   • Chamber of Commerce (KVK) number.

   • Registered office details including address and ZIP code.

2. UBOs and Authorization:

   • Number of UBOs (shareholders with more than or exactly 25% of shares).

   • Confirmation of your role and authorization (Director or Full Power of Attorney, Independently or Jointly authorized).

   • Personal data of UBOs including names, dates of birth, and contact information.

3. Founder and Director Details:

   • Personal and contact details of the founder.

   • If applicable, details of the second director including authorization type, personal data, and contact information.

4. Address and Contact Verification:

   • Verification of the registered and business addresses.

   • Upload of proof of registration for the business address if it is a company address.

5. Company Contact Information:

   • Company phone number, email address, and website.

6. First Financial Year:

   • Decision on whether the first financial year should be shortened or extended.

7. Notary-Specific Questions:

   • Detailed description of the enterprise's goals, intended activities, markets, and shareholders.

Completion

After filling out all the required information, agree to the model statutes and direct debit authorization to complete the establishment process. You will receive a confirmation email with further instructions, and the status of your onboarding will be available in your account's status tab.

If you encounter any issues or do not receive the confirmation email, please contact [e-mail] or call [phone].

By following these steps, you can efficiently establish your new B.V. with the Digital Notary, ensuring compliance and readiness for your business operations.