πNotary Process
Step 1: Initial Setup and Onboarding
Onboarding Form Submission:
Begin by filling out the onboarding form with all necessary details about the new B.V., including personal and company information.
Fee Payment:
Pay the onboarding fee, which includes the mandatory establishment deposit of β¬2000.
Form Confirmation:
After the initial submission, you will receive the onboarding form again to double-check and confirm all details. No reply within the first day means we are forwarding it to the notary.
Step 2: Identity Verification
Identity Verification:
Verify your identity along with the identities of any additional directors and Ultimate Beneficial Owners (UBOs) of the founding entity. This process ensures compliance with legal requirements and safeguards the integrity of the companyβs formation.
Step 3: Document Preparation
Statutes Creation:
The Digital Notary automatically generates your companyβs statutes based on standardized templates. These statutes form the foundational legal framework for your B.V.
Personal Data Card:
Your personal data card is prepared, capturing all relevant personal and company information.
Step 4: Notary Review and Approval
Information Submission:
All collected information and prepared documents are sent to the notary.
Notary Review:
The notary reviews the submitted documentation. This review process may include requests for additional documentation to ensure compliance with all legal requirements.
Communication and Updates:
The Digital Notary will keep you updated on the status of your application and any additional requirements from the notary via email.
Step 5: Finalization
Documentation Finalization:
Once the notary approves all documentation, the necessary actions are taken to finalize the establishment of the B.V., including the signing of the deed of incorporation.
Registration:
The notary registers the new B.V. with the Chamber of Commerce (KVK) and updates the UBO register, ensuring all legal obligations are met.
Share Issuance and Transfer:
Initial shares are issued and transferred to the Digital Notary for inclusion in a collective depot, following the agreed terms in the statutes.
By leveraging the Digital Notary, the entire process of establishing a B.V. becomes more efficient, transparent, and accessible. This digital approach eliminates the need for traditional notary visits, allowing you to manage the formation and administration of your company entirely online.
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